ROLE-BASED ACCESS for K-12

Protect your most sensitive data

Customizable role-based access controls to protect your most sensitive data while supporting the way your team actually works.

Flexible Access Levels

Assign the right level of access for every role. The same user can have full access to one tab, read-only on another, and no access to a third — the granularity is virtually limitless.

Unlimited Custom Roles

Roles are unlimited and unique to each client. Our team works closely with your district to define roles that align with your regulatory workflows.

Role-Based Features

  • Role-Based Security
    Everything a user can see and do within the system is driven by role assignment, including permissions to create, edit, view, or delete data.

  • Authenticated Access
    To ensure data privacy and confidentiality, all users must be authenticated before accessing data and completing forms.

  • Automated Role Sync
    Clevr automates user account creation and role assignment by syncing with Active Directory, your SIS, ERP, or HRIS to keep roles current.

  • Unlimited Custom Roles
    The number of roles available within Clevr is unlimited and unique to each client, supporting diverse workforces.

  • Time-Based Access
    Grant time-based access to specific sections of a form, ensuring sensitive content stays protected.

  • Single-Sign-On
    Clevr supports Single-Sign-On functionality through any standard SAML 2.0 authentication providers.

  • Granular Permissions
    Control access to sensitive information and maintain compliance with data privacy policies. Access can be defined right down to individual form elements.

  • View-Only Access
    Sensitive information can be locked or hidden from users based on their assigned role.

  • Audit Trails
    Every login attempt and modification is logged and traceable to specific users and roles.

Testimonials from Clevr School Districts

“Clevr enables us to provide immediate and continuous support for our EAL students. The EAL Benchmarks 2.0 form we designed in Clevr allows us to monitor growth, align with Alberta Education Benchmark 2.0 documentation and identify instructional supports students need to succeed.”

WILD ROSE SCHOOL DIVISION

“The level of responsiveness and thoughtfulness your team has shown has made a huge difference for us. We have felt very supported at every step. We are so grateful to be working with such a knowledgeable, responsive, and collaborative group.”

STRATHCONA-TWEEDSMUIR SCHOOL

“Clevr allows us to house our SAL plans for students who are disengaging from their education. Having that information centrally located allows us to maneuver with the needs and strengths of each student, so we don’t lose any students to gaps in information.”

ALGONQUIN AND LAKESHORE CATHOLIC DSB

“When we began working together just a few years ago, we were using just a handful of forms on Clevr. Today, we use Clevr as a multi-departmental data collection tool for student information and to improve our workflows. It’s changed our work immensely.”

SASKATOON PUBLIC SCHOOLS

“Clevr gave us the ability to design and implement a unified goals and outcomes framework that every school in our board could use. It brought consistency and clarity while still allowing schools to personalize their actions based on their data and context.”

UPPER GRAND DISTRICT SCHOOL BOARD

“Just wanted to give a big shout out and say you all have been a pleasure to work with and am glad to be part of this project! Each day is more exciting as we move forward. The Clevr team has been so helpful, kind, and patient with all our questions and concerns.”

LAMBTON KENT DISTRICT SCHOOL BOARD

“When it comes to form solutions, especially in the K12 environment, there really isn’t another solution like Clevr. It gives me the flexibility to build my forms around my current processes and procedures.”

ROCKWOOD SCHOOL DISTRICT

“Clevr is a game-changer for any organization aiming to improve efficiency and decision-making. Clevr promotes collaboration between our different systems and teams”

PEMBINA TRAILS SCHOOL DIVISION

“When it comes to federal funding for schools, having this level of documentation in Clevr has made my life a lot easier. I’m able to show that we are tracking our plans in a systematic way and keeping everything in one spot. I enjoy using it very much! This is a much better way to guide our work and our process for school improvement planning.

PIQUA CITY SCHOOLS

“Often you get a product, and the product is the product. Clevr has exceeded our expectations with respect to customization requests. In the end, we’re getting the best product but also getting the best process too, because we are all coming together.”

EVERGREEN SCHOOL DIVISION

“Thank you to Clevr for the time and energy spent supporting our users during the last few weeks of June. There were many hands on deck from Clevr, at all kinds of hours, and we appreciated your support.”

DISTRICT ADMINISTRATOR

“I have been very impressed with the customer service.  When problems arise, the team has responded promptly with solutions.” 

DISTRICT ADMINISTRATOR

“Clevr has been great to work with. The implementation was seamless and their support team is prompt and knowledgeable.”

DISTRICT ADMINISTRATOR

“Emergency Response Plans are now accessible online. There’s a need for us to have required documentation in a central location that’s easily accessible. Clevr replaces paper copies that we had before that were bulky and a lot harder to access.”

ANGLOPHONE SCHOOL DISTRICT WEST

Working with Clevr has been a very positive experience. One major benefit to us, was the vast collection of form templates from other districts that we could leverage and knowing that we’re not reinventing the wheel every time.”

SD6 - ROCKY MOUNTAIN

“Clevr is helping to solve a board-wide communication gap by providing online access to forms.”

AVON MAITLAND DISTRICT SCHOOL BOARD

“What stood out for us, was how flexible and customizable the system was. The interface is modern and it looks familiar, because the forms mimic our originals — but better!”

UPPER GRAND DISTRICT SCHOOL BOARD

“Clevr is a comprehensive solution that addresses our key challenges. What truly sets Clevr apart is its versatility. The vision is for it to be seamlessly applied across all departments in the board, and its potential to do this makes it a compelling choice for us.”

BRUCE-GREY CATHOLIC DISTRICT SCHOOL BOARD

“We recognize the key role that data collection and analysis play in our education system and its influence on informed decision-making. The most attractive part of Clevr was its ability to streamline and automate the data collection process.”

SD46 - SUNSHINE COAST

“Clevr provides a streamlined approach to workflow automation, offering greater flexibility when sharing documents between employees and supervisors. These new tools have been developed with efficiency and ease-of-use in mind.”

SIMCOE COUNTY DISTRICT SCHOOL BOARD

“The Clevr team took our Word forms and quickly turned them into an easy-to-use digital app that enables our principals to quickly navigate through the appraisal process.”

PETERBOROUGH VICTORIA NORTHUMBERLAND AND CLARINGTON CATHOLIC DISTRICT SCHOOL BOARD

“Everyone is now part of a shared culture of improvement. Everyone is working toward clear, measurable goals — and they’re all using the same platform to do it.”

UPPER GRAND DISTRICT SCHOOL BOARD

“Our ultimate goal with any data collection is to improve student learning. Now with Clevr, schools have a one-stop shop. Clevr gives me the data I need to make system-level decisions, as well as school-level decisions. It’s a key part of the work that I do every day.”

ALGONQUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD

“What happens in Clevr, stays in Clevr!”

ANGLOPHONE SCHOOL DISTRICT EAST

“We just started using the new Family School Wellness Case Plan forms with the print function and they are STUNNING AND PERFECT. I am actually super proud to send this to parents!!!”

CHINOOK'S EDGE SCHOOL DIVISION

“We really enjoy using Clevr. It allows us to centrally locate all of our work and it has made year-end reporting a lot easier. It’s been excellent!”

PIQUA CITY SCHOOLS

“Clevr has been very responsive to our needs and suggestions. The team has been incredibly helpful and great people to work with!”

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

“From a Human Resources perspective, with a paper-based system, we used to assume that managers were doing all the right things regarding evaluations. Now we have greater certainty for employees plus an extra layer of accountability for our managers.”

CAPITAL REGION BOCES

“Clevr is helping us improve the flow of communication and increase transparency around the support we deliver to our students.”

SUNSHINE COAST SCHOOL DISTRICT

“When it comes to form solutions, especially in the K12 environment, there really isn’t another solution like Clevr.”

ROCKWOOD SCHOOL DISTRICT

“We really took our time to explore form solutions, and Clevr was the only product that gave us the customization and affordability we were looking for.”

HEUVELTON CENTRAL SCHOOL DISTRICT

“What stood out for us, was how flexible and customizable the system was. The interface is modern and it looks familiar, because the forms mimic our originals – but better!”

UPPER GRAND DISTRICT SCHOOL BOARD

“Clevr is helping to solve a board-wide communication gap by providing online access to forms.”

AVON MAITLAND DISTRICT SCHOOL BOARD

Clevr provides a streamlined approach to workflow automation, offering greater flexibility when sharing documents between employees and supervisors. These new tools have been developed with efficiency and ease-of-use in mind.

SIMCOE COUNTY DISTRICT SCHOOL BOARD

“More and more, we are driving our staff to one place to complete forms. As new initiatives come up, we have the ability to build out new forms and processes. The system works and it’s good.”

ABBOTSFORD SCHOOL DISTRICT

The Clevr Platform enables school districts to create and utilize unlimited electronic forms aligned with their unique needs and local context.