DATA COLLECTION for K-12

Automate and simplify data collection across your district.

Know your data is complete and accurate. From pre-filled forms to conditional field logic and bulk actions, Clevr gives your team the tools to capture data accurately and efficiently.

Your shortcut to faster forms

Skip the repetitive data entry — Clevr does it for you. With smart tools like form-to-form data cloning, data imports, pre-written content libraries, timestamps, and auto-tagging, Clevr pre-fills forms with ease, so you can do less typing, have fewer errors, and focus on important work.

The most efficient way to enter data like never before

When you need to update records fast, Grid View is your ultimate time-saving ally! With an intuitive, spreadsheet-style layout, auto-advance, and fill-down tools, you can perform bulk edits with ease and move through entries in no time.

  • Move quickly through records with auto-advance functionality
  • Perform bulk edits using the “Copy” feature
  • Customize your layout and share with other users

Promote data accuracy and consistency across all schools

Stop second-guessing which form to use. With standardized forms and version control, Clevr ensures every school is collecting data the same way — reducing errors, simplifying data entry, and making accurate reporting effortless.

When everyone is on the same page, your data is too.

Stop using spreadsheets to calculate values – let Clevr do it for you

Automate calculations across any form, from simple sums to advanced formulas like weighted scores and percentages. Clevr processes inputs instantly, reducing manual errors and saving time — so your forms deliver fast, accurate results every time.

Data Collection Features

  • Pre-Populate Forms
    Clevr fills in the blanks for you with data cloning, imports, content libraries, and auto-tagging — reducing errors and saving you time.

  • Tab-Based Design
    Stay focused with a logical tab structure that organizes sections, making data entry clear, efficient, and easy to navigate.

  • Auto-Scoring & Calculations
    Automate simple sums or complex weighted scores, with flexible models for individual or aggregate calculations.

  • Instruction Bubbles and Tooltips
    Reduce confusion and provide clarity with built-in guidance, including tooltips, pop-ups, links to documentation, and helpful visuals.

  • Conditional Field Logic
    Simplify forms with smart field logic that shows or hides fields, sections, or tabs based on user roles or selections — streamlining content and keeping forms focused.

  • Field Types
    Select from a wide selection of field types to ensure consistent and accurate data collection.

  • Real-Time Error Messaging
    Catch errors as they happen.  The system provides instant feedback to help users identify and correct errors as they fill out forms.

  • Audit Trails
    Every action in Clevr is traceable — from login attempts to data changes. With detailed activity logs and flexible audit views.

  • Auto-Save
    Work in progress saves automatically to the cloud and multiple contributors can be working in the form at the same time.

  • Validation Rules
    Keep your data clean and consistent with automated checks for formats— from dates and contact details to addresses and character counts.

  • Required Fields
    Ensure that certain steps are followed or a minimum requirement is met before allowing the user to proceed.

  • Attachments/Uploads
    Supports multiple electronic formats, including video, PDFs, images, word processing or spreadsheet documents.

Testimonials from Clevr School Districts

Just wanted to give a big shout out and say you all have been a pleasure to work with and am glad to be part of this project! Each day is more exciting as we move forward. The Clevr team has been so helpful, kind, and patient with all our questions and concerns.

LAMBTON KENT DISTRICT SCHOOL BOARD

“Clevr is a game-changer for any school district aiming to improve efficiency and decision-making. Clevr promotes collaboration between our different systems and teams”

PEMBINA TRAILS SCHOOL DIVISION

“When it comes to federal funding for schools, having this level of documentation in Clevr has made my life a lot easier. I’m able to show that we are tracking our plans in a systematic way and keeping everything in one spot. I enjoy using it very much! This is a much better way to guide our work and our process for school improvement planning.

PIQUA CITY SCHOOLS

“Thank you to Clevr for the time and energy spent supporting our users during the last few weeks of June. There were many hands on deck from Clevr, at all kinds of hours, and we appreciated your support.”

DISTRICT ADMINISTRATOR

“I have been very impressed with the customer service.  When problems arise, the team has responded promptly with solutions.” 

DISTRICT ADMINISTRATOR

“Clevr has been great to work with. The implementation was seamless and their support team is prompt and knowledgeable.”

DISTRICT ADMINISTRATOR

“Often you get a product, and the product is the product. Clevr has exceeded our expectations with respect to customization requests. In the end, we’re getting the best product but also getting the best process too, because we are all coming together.”

EVERGREEN SCHOOL DIVISION

“Emergency Response Plans are now accessible online. There’s a need for us to have required documentation in a central location that’s easily accessible. Clevr replaces paper copies that we had before that were bulky and a lot harder to access.”

ANGLOPHONE SCHOOL DISTRICT WEST

“When it comes to form solutions, especially in the K12 environment, there really isn’t another solution like Clevr. It gives me the flexibility to build my forms around my current processes and procedures.”

ROCKWOOD SCHOOL DISTRICT

Working with Clevr has been a very positive experience. One major benefit to us, was the vast collection of form templates from other districts that we could leverage and knowing that we’re not reinventing the wheel every time.”

SD6 - ROCKY MOUNTAIN

“Clevr is helping to solve a board-wide communication gap by providing online access to forms.”

AVON MAITLAND DISTRICT SCHOOL BOARD

“What stood out for us, was how flexible and customizable the system was. The interface is modern and it looks familiar, because the forms mimic our originals — but better!”

UPPER GRAND DISTRICT SCHOOL BOARD

“Clevr is a comprehensive solution that addresses our key challenges. What truly sets Clevr apart is its versatility. The vision is for it to be seamlessly applied across all departments in the board, and its potential to do this makes it a compelling choice for us.”

BRUCE-GREY CATHOLIC DISTRICT SCHOOL BOARD

“We recognize the key role that data collection and analysis play in our education system and its influence on informed decision-making. The most attractive part of Clevr was its ability to streamline and automate the referral and data collection process.”

SD46 - SUNSHINE COAST

“Clevr provides a streamlined approach to workflow automation, offering greater flexibility when sharing documents between employees and supervisors. These new tools have been developed with efficiency and ease-of-use in mind.”

SIMCOE COUNTRY DISTRICT SCHOOL BOARD

“The Clevr team took our Word forms and quickly turned them into an easy-to-use digital app that enables our principals to quickly navigate through the appraisal process.”

PETERBOROUGH VICTORIA NORTHUMBERLAND AND CLARINGTON CATHOLIC DISTRICT SCHOOL BOARD

“Our ultimate goal with any data collection is to improve student learning. Now with Clevr, schools have a one-stop shop. Clevr gives me the data I need to make system-level decisions, as well as school-level decisions. It’s a key part of the work that I do every day.”

ALGONQUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD

“What happens in Clevr, stays in Clevr!”

ANGLOPHONE SCHOOL DISTRICT EAST

“We just started using the new Family School Wellness Case Plan forms with the print function and they are STUNNING AND PERFECT. I am actually super proud to send this to parents!!!”

CHINOOK'S EDGE SCHOOL DIVISION

“We really enjoy using Clevr. It allows us to centrally locate all of our work and it has made year-end reporting a lot easier. It’s been excellent!”

PIQUA CITY SCHOOLS

“Clevr has been very responsive to our needs and suggestions. The team has been incredibly helpful and great people to work with!”

RENFREW COUNTY CATHOLIC DISTRICT SCHOOL BOARD

“From a Human Resources perspective, with a paper-based system, we used to assume that managers were doing all the right things regarding evaluations. Now we have greater certainty for employees plus an extra layer of accountability for our managers.”

CAPITAL REGION BOCES

“Clevr is helping us improve the flow of communication and increase transparency around the support we deliver to our students.”

SUNSHINE COAST SCHOOL DISTRICT

“The SLP form is designed to support an inquiry process. The value that Clevr brings to our organization is really driving alignment and coherence across our system.”

CENTRAL OKANAGAN PUBLIC SCHOOLS

“When it comes to form solutions, especially in the K12 environment, there really isn’t another solution like Clevr.”

ROCKWOOD SCHOOL DISTRICT

“We really took our time to explore form solutions, and Clevr was the only product that gave us the customization and affordability we were looking for.”

HEUVELTON CENTRAL SCHOOL DISTRICT

“What stood out for us, was how flexible and customizable the system was. The interface is modern and it looks familiar, because the forms mimic our originals – but better!”

UPPER GRAND DISTRICT SCHOOL BOARD

“Clevr is helping to solve a board-wide communication gap by providing online access to forms.”

AVON MAITLAND DISTRICT SCHOOL BOARD

Clevr provides a streamlined approach to workflow automation, offering greater flexibility when sharing documents between employees and supervisors. These new tools have been developed with efficiency and ease-of-use in mind.

SIMCOE COUNTY DISTRICT SCHOOL BOARD

“More and more, we are driving our staff to one place to complete forms. As new initiatives come up, we have the ability to build out new forms and processes. The system works and it’s good.”

ABBOTSFORD SCHOOL DISTRICT

The Clevr Platform enables school districts to create and utilize unlimited electronic forms aligned with their unique needs and local context.