Peterborough Victoria Northumberland & Clarington CDSB

The clevr team was able to take our Word form and quickly turn it into an easy-to-use digital app that enables our principals to quickly navigate through the appraisal process.

Sean Heuchert, Manager of Information Technology

District
Overview

Challenge

Performance Appraisals were manually completed and submitted to Human Resources using Word docs and conventional email. The district wanted to automate and digitize this process to support greater visibility across the organization and improve their HR processes. Specifically, visibility into the number of appraisals being requested or scheduled, versus the number of appraisals that were actually completed. Compliance with appraisal procedure policies was difficult to enforce or track accurately, and all review meetings were face to face sit-downs bound by a Word doc.

Solution

The general layout and construct of the original Word doc was easily emulated in the system, so the development of the form was a quick turn-around. Roles and Permissions were aligned to respect employee privacy and the confidential nature of the form. Human Resources is now able to create and save reports as required and review meetings can occur virtually or in person. At launch, they started with 628 support staff (CUPE) and now plan to expand to Manager, Teacher, and Probationary Employee Performance Appraisals.

District Overview

Location: Ontario
Students: 15,080
Schools: 36
Staff: 2,200