Introduction
School districts across North America face significant challenges in managing staff evaluations. Outdated systems, cumbersome processes, and fragmented data management often hinder the ability of educators and administrators to engage in meaningful evaluations.
Clevr is changing this landscape by providing a comprehensive, configurable evaluation solution aligned with the district’s standards and goals. Our approach simplifies data input, streamlines workflows, integrates critical data sources, and ensures a user-friendly experience for teachers, administrators, and district leaders. With proven success in districts across the U.S. and Canada, Clevr is helping school districts reimagine their evaluation processes to not only digitize this process but also enable actionable data analysis and improve the quality of feedback and support provided to all staff categories (certified and non-certified).
How Clevr Solves These Challenges
In light of recent staff analysis work related to evaluation systems and processes, it was revealed that educators found their existing evaluation process too lengthy, cumbersome, and disconnected from real professional growth. With that research in mind, many districts are looking to partner with a vendor that can design custom rubrics, evaluation forms and reporting tools tailored specifically to them. Recognizing these pain points, Clevr designed a web-based solution to transform the way school districts approach staff evaluations — automating the process and making it more efficient.
✅ Evaluation Forms
Streamline evaluation forms that are simple to use, efficient, and personalized for a wide range of staffing categories.
✅ Observation Forms
Schedule observations and store/upload artifacts and evidence of performance in various multimedia formats.
✅ Meaningful Feedback
Capture evaluator feedback and recommendations, timestamped and attributed to the evaluator based on login credentials.
✅ Personalized By Role
Differentiated evaluations based on role/position, with standards, rubrics, and scoring matrices that update automatically.
✅ Auto-Populate
Pre-fill information from multiple sources, avoiding the need to reenter the same information in multiple forms.
✅ Role-Based Access
Define user permissions for creating, editing, viewing, or deleting records and data, at a very granular level.
✅ Fully Integrated
Effectively integrate with other business applications for a unified ecosystem including HRMS, Active Directory, SSO.
✅ User-Friendly
Highly intuitive interface that makes sense to the average user with minimal explanation for how to use it.
✅ Auto-Calculators
Incorporate all types of calculations from simple sums to custom formulas including weighted percentages.
✅ Automated Workflows
Powerful workflows that automate approvals, reminders, and due dates, keeping staff informed about pending actions required.
✅ Intuitive Dashboards
Real-time dashboards promote consistent information sharing across teams, data exploration, workflow status awareness, and meaningful data analysis.
✅ Reporting
Generate custom reports and data visualizations that can aggregate data across the entire system. See sample heat map here!
A Unified, Intuitive Platform for Performance Appraisals: How Simcoe County DSB Streamlined Staff Evaluations with Clevr
At Simcoe County District School Board, staff evaluations were once managed through separate systems — one for teaching staff and another for non-teaching, making it difficult to ensure consistency, track progress, or support meaningful discussions. With Clevr, they brought everything into one centralized platform, unifying all staff evaluations in a single, easy-to-navigate space. The flexibility to design role-specific evaluations, embed helpful links, and include sample performance indicators for each competency has transformed the process. Guided by a clear, tab-oriented layout, administrators now have the tools and structure they need to complete summative reports with clarity, confidence, and consistency.
“We were looking for a platform that would house all of our evaluation documents. We had our teaching and non-teaching documents in different places – Clevr is a one-stop shop.” Primrose Goss — Principal of Leadership, Simcoe County District School Board
Staff Evaluation Forms Developed for other School Districts (examples)
Below are screenshots showcasing evaluation frameworks tailored for certified staff, admin staff, support staff, and a wide range of other staff categories. These illustrations are intended to demonstrate our proficiency in developing customized forms/frameworks to meet specific organizational requirements. The following screenshots show:
- a variety of layouts and presentation options for displaying framework components and content
- both pre-populated and customizable performance descriptions tailored to each rating level
- the flexibility to modify the rating rubric at any time as State or District requirements change
- streamlined process of selecting skills and competencies from a library/bank
- the vast gallery of pre-developed evaluations that are currently in use in other districts
- the ability to consolidate multiple employee forms in one spot
- the ability to link employee performance evaluations to the employee’s job description
- the wide range of ways rating rubrics and performance descriptors can be presented
- the ability to pre-populate forms using integration with District Enterprise systems (i.e. HRMS, AD, SSO)
- form-to-form integration opportunities
Before & After Transformation
What’s Next?
Is your district ready to modernize its evaluation system?
✅ Request a demo to see Clevr in action.
✅ Download our whitepaper to learn how other school districts are using Clevr for staff evaluations.
✅ Watch Testimonial Video from Rockwood School District in Missouri, USA.
Together, let’s reimagine staff evaluations and empower educators for success!
“The Clevr system provides a streamlined approach to workflow automation, offering greater flexibility when sharing documents between employees and supervisors. These new tools have been developed with efficiency and ease of use in mind.”
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