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Introduction

In 2024, our Client Success and Marketing Team carried out multiple interviews with Superintendents and District Leaders to gain insights into the growing trend of school districts adopting a centralized system for managing all their forms in one location. Advanced AI tools were used to analyze hours of audio transcripts, revealing the primary reasons behind Clevr’s emergence as the leading choice for electronic forms management in K-12 education.

Based on hours of audio transcripts, here are six (6) common themes identified as top benefits that clients see in using Clevr for data collection, forms, workflows, and reporting:

1. Streamlined Paperwork and Increased Efficiency

Many clients highlighted how Clevr significantly reduces the time and effort required to collect and manage data. The automated workflows and intuitive forms speed up processes that used to be manual and repetitive, allowing educators and administrators to focus on their core responsibilities.

A recurring theme is the ease of use of Clevr. Clients love the user-friendly interfaces and straightforward navigation, which make it easy for staff to adopt and use effectively without extensive training. Digital workflows and secure online access eliminate the need to transfer forms between locations and staff members and provide real-time updates to the user. School districts using Clevr freed up valuable time for educators and administrators to focus on what matters most – their students.

2. Cost Effective, Integrated Solution

Clevr offers a cost-effective, integrated solution that replaces legacy systems and consolidates multiple data collection tools with one platform. By centralizing and standardizing forms, clients can reduce application costs related to licensing fees, maintenance, and staff training. Clevr provides unlimited forms, unlimited users, and unlimited storage for one flat annual fee, regardless of the number of forms the district initially starts with or expands into over time. This offers a cost-effective solution that can support multiple departments across the school district. 

Clients found it easy to integrate Clevr with their existing databases and systems, including the Student Information System (SIS), Enterprise Resource Planning (ERP), Active Directory (AD) and many other external data sources. This integration not only saves time by eliminating the need to reenter the same information in multiple forms but also minimizes human error and improves overall data accuracy. 

Besides importing data into Clevr from various systems, the “form-to-form” integration is a valuable feature that efficiently transfers relevant information from one form to another. This capability is particularly useful for maintaining interconnected data related to students, staff, or particular schools.

3. Enhanced Data Analysis and Reporting Capabilities

Many clients have recognized Clevr for its robust data analysis and reporting tools. The platform simplifies the process of extracting valuable insights from gathered data, such as identifying the relationship between students’ learning plans and their academic performance, as well as monitoring referrals, clinical wait times, assessments and incidents across all schools (just to name a few). The ability to generate custom reports, establish pre-configured filters, and produce “one-click” reports empowers school districts to make well-informed decisions based on real-time information. This functionality promotes data-informed decision making and consistent reporting practices district-wide.

4. Improved Collaboration and Communication

Clevr facilitates greater collaboration among school staff, support teams, and even outside agencies. The system allows different stakeholders to access and share relevant information easily, which was particularly beneficial during student transitions between grade levels or schools. The availability of forms and notes in a centralized location helps staff to work in alignment with school plans and individual student needs. This “one-stop shop” approach ensured that everyone involved in a student’s education had access to the same, up-to-date information, ensuring cross-team visibility, enhanced communication and better coordination of services. A number of clients highlighted the accessibility of Clevr as a major benefit. They noted that the system allowed for easy access to data and forms from anywhere, which was particularly useful for remote or distributed teams.

5. Customization and Flexibility to Meet Specific Needs

A key benefit cited by clients was Clevr’s flexibility in customizing forms and workflows to fit their specific processes and requirements — and configuring permissions to manage access according to their privacy policies. Unlike one-size-fits-all software, Clevr allows school districts to build custom forms and workflows that mirror their processes without forcing them to change the way they do things. Whether it was attendance tracking, staff performance evaluations, or safety assessments, Clevr’s flexible forms and workflow options made it easy to adapt to the school district’s unique requirements. Clients also appreciated the responsive support from the Clevr team, who ensured that the system was adapted to accommodate new challenges or processes as they emerged. The flexibility of Clevr allows school districts to reimagine their processes and design their perfect solution without costly customizations.

6. Excellent Support & Response to New Requirements

Many clients mentioned the excellent support and customer service provided by the Clevr team. They appreciate the prompt responses and helpful solutions whenever they face any issues or have questions. Clients also highlighted the responsiveness of the Clevr team in adapting the software to accommodate new needs, which added to its value as a long-term solution.

Conclusion

Managing forms in school districts can be a fulsome task, often involving manual paperwork, information gaps, and time-sensitive workflows that get lost without a proper system in place. Clevr offers a welcome relief from this, providing a streamlined, digital solution that simplifies the entire process. 

The Clevr Platform, with its robust security features, enables school districts to create and utilize unlimited digital forms. Clevr forms are designed with built-in permissions, presentation logic, workflow notifications, and reporting – unique to each school district. 

Today, over 4,000 online forms run on Clevr to support various data collection needs in K-12 education, bringing all those form submissions in one place while automating things like repetitive data entry, analysis, and report generation. The Clevr Platform continues to be the preferred choice for school districts aiming to simplify data collection, enhance collaboration, and reduce administrative burdens. Clevr is reshaping how districts manage their forms and workflows — helping them focus on what matters most: supporting students.

If you’re ready to explore how Clevr can help your school district transform its form management, reach out to us today.

“Clevr is a game changer for any school district aiming to improve efficiency and decision making. Clevr promotes collaboration between our different systems and teams”

Assistant to the Director of Instruction for Inclusive Education
School District 46 – Sunshine Coast

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Clevr’s digital forms, workflow, and reporting solution helps streamline important and often inefficient processes required in K-12.