Good Spirit Division Improves Referral Process


Implementing Electronic Inclusion and Intervention Plan

Background

Located in Yorkton, Saskatchewan, the Good Spirit School Division provides educational opportunities to over 6,200 students operating 26 schools in 15 communities throughout East Central Saskatchewan. Good Spirit was the first Saskatchewan School Division to begin a partnership with clevr. This occurred in the fall of 2011. At that time, the Ministry of Education was attempting to establish an electronic inclusion and intervention plan.

GSSD approached Ministry officials with a proposal to develop an electronic cumulative record. The project quickly expanded and GSSD now has over 25 clevr templates that enhance the ability of educators within the division, and a number of other Saskatchewan School Divisions to collaborate, communicate, increase capacity, and improve consistency of practice.

Who clevr helped during the process

  • 26 Public Schools
  • 6,200 Students
  • Saskatchewan


Solution

GSSD was looking for a data management system to support their student services department with referral tracking and IIP development. Part of the reason clevr has been so widely accepted throughout the province (24 of 28 School Divisions using the system) is the ease of implementation, customization, and data integration with Maplewood, Power School, and MySchoolSask.


The utilization of this system is virtually endless. We are discovering new ways to incorporate this technology on a daily basis!

– Director of Education –

 


Once a template is developed, it can be customized to meet the needs of each individual School Division. In addition, the template development fee is only applied once. Each School Division is allowed to share the templates without additional cost.

The Board of Education has also developed an Annual Agenda with Accountability Reports area that is directly tracked in clevr.

Forms Implemented

Student Services Referral Emergency Response Form VTRA template RTI Progress Staff School Visit Logs Student Placement template
Student Counsellor Contact Tracking Intensive Support Request Form Seeing Stars template Online Registration Forms Student Registration template
IIP (Inclusion & Intervention Plan) Special Funding Request RTI Gap Analysis Reading Assessment District Data Report Card
Integrated IIP Progress Report Assistive Technology RTI Referral Leveled Literacy Referral template
Fountas & Pinnell Assessment Interdisciplinary Meeting RTI Success Plan Leveled Literacty Tracking template
Speech & Language Tracker Alternate Transportation Form RTI Behaviour Interventions Tracking Class Reduction Application Form

 

Impact On The District

The GSSD Student Services Department dramatically improved the referral process for Professional Service Provider (i.e. Psychologist, SLP, OT, PT, and Counsellor) assessment, support and programming. Given the volume of referrals generated by schools, efficiency was an essential improvement goal.

  • Reduced referral process from 42 to 8 steps
  • 17% increase in the # of students meeting Ministry Criteria for Inclusion and Intervention Plans
  • Alternative Transportation Requests – 100% have been addressed

To date, there have been over 40,000 school-based session with students, 1,522 referrals for services with 99.8% completion rate.

 

Future Forecast

The clevr system has expanded significantly since 2011 and the support and interest from other Saskatchewan School Divisions has been a source of pride for the Board. The Board is also pleased that clevr will assist the senior administration team, administrators, and teachers in making data based decisions to support the division’s vision – Learning Without Limits…Achievement for All.

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