1. Track Student Progress
One of the biggest challenges that your district might face while implementing the new requirements related to Diploma Seals is that of tracking the progress and associated documentation of every student in one place. Some Seals require validation forms from multiple mentors and community partners, while other Seals need to show the number of hours completed over time. A single view of the student is so important to determine if they have managed to satisfy all the criteria set by existing Ohio law, code or board policy.
While your SIS is equipped to handle the State-defined Seals, clevr can make the process of managing Local Seals simpler for you and for students. The best part about this capability offered by clevr is that every form that’s associated with each student automatically follows them over time, even if they change schools. This makes it easy for you to track their progress, even incoming students from other schools.
Each district or school must maintain appropriate records to identify students who have met the requirements. A robust, easy to use system will be critical to accomplishing this.
2. Create Seal Forms to Support Students
One of the most important functions of a district is managing student records. This process can be challenging and the lack of an enterprise solution forces districts and schools to store all this data in physical form or downloadable form that are not directly associated with the student. Even when it comes to digitizing them, many districts leverage traditional documentation tools such as Microsoft Office Suite or PDF that have no built-in workflow and do not comply with student data privacy laws.
That’s why clevr introduced integrated forms. These forms facilitate data versioning and also help with historical records management. Additionally, these forms are automated. As a result, student demographic information is already prepopulated and role-based permissions ensure that data is kept secure and only visible to individuals that have the right access levels.
Using an enterprise-grade solution, you can establish consistency across all the schools in your district. At the same time, you can centralize all the student data. As a result, you’ll be able to confidently determine if a student satisfies the established criteria for Seals or not.
Additionally, data centralization makes it easy to manage the data and also improves its security. Furthermore, you can set up and maintain protocols to ensure that the student data remains secure even when you’re granting access to the parents and support team members.